Archive for January, 2015

Common Scheduling Mistakes ( 1 of 3)

Thursday, January 15th, 2015

Maintaining a productive schedule isn’t easy. It takes commitment and the willingness to implement measurable systems that will bring about real change in your practice. The person in charge of your schedule must be properly trained and have a clear understanding of the difference between scheduling to keep the team busy, and scheduling to keep the team productive.

When you finally start scheduling to meet productivity objectives rather than just to fill the day, you’ll notice a huge difference in your practice, as will your patients. Stress levels will go down, patients won’t wait as long to see you, and instead of just reacting to what’s thrown your direction, you will be prepared for every appointment. All this, plus you’ll start meeting your practice’s financial goals.

Yes, managing the schedule can be tricky business, but it’s vital to your practice’s success. You may be overwhelmed by the thought of nixing your old system and designing one that actually works, but I’m here to help you through it. I’m about to share with you three of the most common scheduling mistakes dental practices make, along with tips on how you can avoid them. Read on, then start making the necessary changes.

Mistake #1:
You’re Not Communicating with your Scheduling Coordinator
You expect your coordinator to fill in procedure times but are you communicating how long the procedures take? Instead of making your coordinator play the guessing game, let him or her know exactly how long it will take you to perform a scheduled procedure, as well as how long it will take the assistant. The coordinator should then mark the times in different colors on the schedule. Just like that, you’ve saved yourself and your team some unnecessary frustration and aggravation, and you’ve ensured you’re not double-booked.

Whether it comes directly from you or from a hygienist after you’ve provided the time break down, I can’t stress enough how important it is to clearly communicate procedure times with your scheduling coordinator.

Controlling the schedule is vital to your practice’s success. The schedule determines the level of care you provide, how stressful your day is and how much money you bring in. Avoiding these common pitfalls and making a commitment to properly manage the schedule will help ensure that you meet daily production objectives, allowing you and your team to focus on what’s most important—providing the best patient care possible.