Archive for March, 2013

Hygiene: Priority #1

Wednesday, March 27th, 2013

When it comes to ensuring the schedule is full and production goals are met, filling open appointment times in the hygiene schedule must be a priority for the business staff. If there is less than ½ day notice of a cancellation, move an existing, scheduled patient from another day into that time. If a patient gives more than ½ day notice, contact patients listed on the recall report that need appointments. Those patients who are overdue for recall should be given priority because they are the most likely not to return unless the practice is diligent in contacting them and makes an ongoing effort to emphasize the importance of regularly scheduled oral health care appointments.


Retaining existing patients is as important to the continued growth of the practice as is recruiting new patients. And keeping the hygiene schedule full is a key element in maintaining a solid patient base. It is essential to establish patient retention goals as well as new patient goals based on the office’s past performance. For example, let’s say your practice goal is to increase patient numbers by 50% annually. The practice averages 200 recall patients per month and retains 90%, 180 patient are retained and 20 are not. Therefore, the practice needs to see 40 new patients each month to reach the goal.


For additional assistance please visit our New Dentist Resources page under Practice Management at

Treatment Project Scholarship for 3rd & 4th Year Dental Students

Tuesday, March 12th, 2013


Climb For a Cause is proud to announce the formation of the Jeff Baumrucker Memorial Scholarship. Beginning in 2013 the scholarship will be awarded to a deserving third or fourth year dental student, allowing them the opportunity to gain real world dental experience during a SmileTree™/Climb For A Cause™ sponsored oral health education and treatment project.


“One of the personal benefits of this organization is the pleasure and privilege of meeting like-minded people. Many times these relationships develop into friendships – that certainly was the case with my good friend Jeff Baumrucker. We are honored to continue his legacy in a way that we feel is true to his spirit of giving and support of his chosen profession.” Says Climb For a Cause Executive Director, Daniel Bobrow.


We invite all interested applicants to visit to download the 2013 application. Applications will be accepted no later than June 30, 2013 for the 2014 opportunity.


The Jeff Baumrucker Memorial Scholarship honors the memory of a loving father, devoted husband and generous dentist. Dr. Baumrucker was dedicated to helping people achieve their best smile possible – many patients loved coming to visit his practice. His adventurous and giving spirit lead him to support the efforts of Climb For a Cause and through that support many young children received desperately needed dental care. Jeff Baumrucker was a friend to many and an inspiration to all – those who knew him will miss him always.
A big thank you goes to our sponsor, Quality Dental Plan, without whose generosity this scholarship opportunity would not be possible.

“As a frequent Climb For a Cause Participant and a previous dentist volunteer, I know first-hand of the benefit of this exciting opportunity,” says Dr. Dan Marut, Founder and President of Quality Dental Plan. “As dentists we have the ability to bring relief and help those in parts of the world where dental care is virtually non-existent. As a company, Quality Dental Plan is dedicated to improving access to care in communities across the USA while maintaining the Dentist-Patient relationship without third party hassles.  Our support of the Jeff Baumrucker Memorial Scholarship furthers our belief that by giving our time and skill in the service of others, we can grow as individuals beyond our traditional educational experiences. A little adventure never hurts either!” explains Dr. Marut.
Recipients of the Jeff Baumrucker Memorial Scholarship will join Global Dental Relief on one of the oral health education and treatment projects held annually in Guatemala. Applicants must possess a valid Passport prior to date of departure, and be available for the full term of the SmileTree™ sponsored health project. Applicants must also provide verification of GPA and two letters of recommendation from college professors. Please return completed applications no later than 6-30-13 to:


SmileTree & Climb For A Cause
Attn: Daniel Bobrow
747 Brighton Circle
Port Barrington, IL 60010


or Please use “Scholarship Application” as your subject line.


Climb For a Cause™ is a non-profit Foundation that combines the breathtaking beauty of the mountains with the desire to make a positive difference in peoples’ lives. Since 1998, we have been making meaningful differences in the lives of needy children by ensuring the delivery of much needed dental education and care. Those interested in learning more about this opportunity may visit or call (312) 455-9498


Tax Saving Strategies Part II

Wednesday, March 6th, 2013

In continuation from our previous Tax Saving Strategies post, Dental CPA Ken Rubin has shared with the New Dentist™ some additional insights about business profitability maximization.


Ken says your CPA can also do the following for you:
• Select the best choice of business entity and retirement plan for you
• Advise you on whether to purchase or lease equipment and cars
• Claim tax credits for disabled access, crown manufacturing, employee health insurance, new hires, etc.
• Set up medical expenses reimbursement plans, HSAs, and cost segregation studies
• Train you and your staff on QuickBooks™
• Analyze various loan options available
• Monitor your practice’s key performance indicators, business metrics, and your profit and loss statements
• Update you on developments affecting the business side of dentistry and changes in tax law
• Keep you in compliance with the taxing authorities and give you advice to operate more profitably and efficiently


IRS auditors acknowledge that “it takes money to make money.” Basically, anytime you spend money in order to help your business, the expenditure is tax deductible. Sometimes the connection is not obvious.


Read more on Tax Strategies for The New Dentist at



Ken Rubin & Company, Dental CPAs has been providing proactive tax, accounting, and business consulting services to dentists since 1984. Ken is the co-founder of the Academy of Dental CPAs (ADCPA). He is committed to improving the quality of his clients’ lives and can be reached at or (619) 299-6161.